Annual Report

2017 Annual General Meeting – July 29, 2017, 10:00am
THE ANNUAL GENERAL MEETING (AGM) OF THE SANS SOUCI AND COPERHEAD ASSOCIATION (SSCA)
Held at the Community Center, Frying Pan Island, July 29, 2017, at 10:00 am
Directors Present: Irene Chambers, Stuart Hatcher, Katherine Denune, Sue Herbold, Eric Armour, Holly Loell, Gregg Scott, Fred Schweitzer, Naomi Campbell. Absent: Isabel Treichel, Paul Treichel, Bill Mooney, Patrick O’Kell, Alicia Campbell.
Eric Armour, SSCA Board President, chaired the meeting; Eric Armour also acted as Secretary on behalf of Isabel Treichel. Fifty-four persons signed the attendance sheet.

MINUTES OF THE MEETING
The chair welcomed attendees to the 114th AGM of the SSCA. Notice for the meeting had been provided to the membership in the 2016 Yearbook, distributed in May 2017, and a reminder of the meeting was sent to members on July 12th, 2017 via e-mail prior to the meeting. The agenda items for the meeting were featured in a PowerPoint presentation created by the Chair and Board members. The slides accompanying the agenda will be posted in the SSCA website.

2016 AGM MINUTES: The minutes from the 2016 AGM were distributed to the Association members by e-mail prior to the meeting. (The 2016 yearbook listed motions from the 2015 AGM.) MOTION: to approve the minutes of the 2016 AGM by Eric Armour, seconded by John Hamilton, motion carried with no one opposed. Correction should be made to the referencing of GBA Executive Director Bob Duncanson. In the minutes he is referred to as Bob Duncan.

SPECIAL MESSAGE: Eric Armour reminded members that in the past year, there was a change in the President role of the SSCA due to Bert Liverance stepping down to take on the role of a Councilor for the Township of the Archipelago. In a SSCA Director’s meeting held Nov 3, 2016, Eric Armour was appointed to the interim role of President by the Executive Directors. In recognition of Bert’s terms as Pre4sident and on behalf of all the membership, Eric Armour wanted to offer great thanks for the leadership and dedication that Bert Liverance has given to the SSCA for many years. AGM Attendees provided their agreement with great applause.

TREASURER’S REPORT: Al Stratton was unable to attend the meeting, and in his absence, Carol Stratton provided a summary of the 2016 financial report. The full report is filed with the minutes of this meeting. MOTION: To approve the report by Sue Herbold, seconded by Rupert Kindersley. Motion carried with no one opposed. MOTION: To approve the Auditor’s report from Kreston, GTA, for 2016 by John Hamilton, seconded by Rupert Kindersley, motion carried with no one opposed.

PROPERTY COMMITTEE REPORT: In Stuart Hatcher’s Absence, Eric Armour provided a report on Property. Bradley Carmichael and Steven James, were welcomed back as custodians of the property. Deck on the schoolhouse and the coverage of the concrete dock area has been replaced. Dion Construction are to be thanked for their efforts helping us with the deck and dock work. Replacement of the schoolhouse roof will occur in the summer with a new green steel roof. The staff (Brad Carmichael, Steve James) have done an excellent job keeping the property in good condition. A new Bell Lease is being negotiated with Bell with an expected new lease amount of $6,000 per year. Planning for the new Community Center is on hold until there is resolution on the sale of Henry’s. Irene Chambers presented a proposal for a Sans Souci Community Multi-Use Sport Court(s) to be separately and singularly funded by contributions from the community, including families outside of the SSCA membership. Note: See motion recorded later in these minutes.

ENVIRONMENT COMMITTEE REPORT: Katherine Denune summarized the Environment Committee activities in the past year. She presented the mapping exercise that she has undertaken to map all the Phragmites sites in the SSCA area. She alerted the membership to the serious problems presented by phragmites. Through great volunteer effort, several stances of Phragmites have been cut back. The biggest problems now are with disposing of the cuttings. We need support from the TOA on this. The second biggest issue is access to plants inside the Massassauga Park. Work continues with the park to improve this situation.

MEMBERSHIP COMMITTEE REPORT: Gregg Scott reported that membership is up from last year (405 in 2016 vs. 412 full memberships, 9 Associate memberships). He encouraged members to connect with neighbors and friends and encourage them to take out memberships. He reported that our biggest opportunity is to grow our membership in the under 30 segments of the Sans Souci community. He outlined enticements the SSCA is offering for young under 30 memberships.

FIRE AND SAFETY COMMITTEE REPORT: Fred Schweitzer wanted to first thank Tom Denune for his efforts with the coverage of the Fire last Nov in Spider Bay and the Park. Fred asked members to develop their own local group of neighbours to engage in greater participation of a local fire plan. Eric Armour also drew the members attention to the emergency card that was sent out to members for them to update their info and post near the cottage phone.

COMMUNICATIONS COMMITTEE REPORT: Eric Armour congratulated Naomi Campbell on this year’s Yearbook. This was seconded with great applause from all the members present. The 2017 Yearbook was produced with a lesser number of pages lowering production and distribution costs. Eric Armour also talked about the President’s message that was started this year. We continue with E-Blasts but will work to use the president’s message as the main communication mode. The membership directory was posted to the website. Naomi asked that people review the information and provide any updates to Sue Anderson. Eric also reported that SSCA now has an Instagram account for SCCA always looking for content. Eric also reported that there is new Weather Camera mounted on the Dock House that can be accessed via the SSCA.INFO website.

PROGRAM COMMITTEE REPORT: Holly Loell reported on program successes this year. These included the Book Club, Yoga, Bridge Club, Sailing Club, Church on the Rock and Dock House Lending Library. Holly also reported on the new Regatta Director, Daniel Reszczynski. This year’s Regatta will be held August 5th. Jess Sloss presented on the 3 potlucks held this year. Went very well. The new deck has been a great help towards making the events so successful. The final Potluck is planned for August 19th. Special thanks to Dennis Hauck for his generous support again this year.

NOMINATIONS COMMITTEE REPORT: Eric Armour reviewed the 2017/2018 SSCA Board of Directors. MOTION: To approve the 2017/2018 Board of Directors, by Wally King, second by Sandy Phillips; Motion passed with no one opposed. It was noted by Rupert Kindersley that we currently have two board vacancies.

Township Of the Archipelago (TOA): Bert Liverance, councilor for the TOA, gave an update on the TOA’s efforts to battle Phragmites in the area. While the TOA is taking actions as best they can, they need the community to put pressure on Governments to the Ministry of Transportation to battle the spread of Phragmites up and down the transportation corridors that then spreads into the Georgian Bay. Bert also reported on the recent changes to the TOA By-Laws on for Fires and Open Fires as well the new By-Laws for Fireworks.

GEORGIAN BAY LAND TRUST (GBLT): Bill Lougheed provided updates on several of their activities including the Large Landscape Conservation Research project. More specifically, the GBA’s Motus – Preserving Avian Biodiversity project looking at breeding, migrating and wintering locations for every Canadian Bird Species by 2030. The GBLT’s efforts were well thanked by attendees.

GEORGIAN BAY FOREVER (GBF): Peter Singer provided an update on behalf of his successor Anne Randell. Peter outlined the 4 areas of activity for the GBF including Ecosystems, Water Quality, Water Levels and Education. GBF has been strongly involved in the Phragmites issue up and down the Bay. As well, they have been working very focused on fish stock degradation issues. Water Quality has also been a strong interest of the GBF. GBF continues to work on the Water Levels issue looking at options in the St Clair River area. GBF would like to thank the SSCA members supporting the GBF including the many directors and volunteers from Sans Souci on the GBF board.

GEORGIAN BAY ASSOCIATION (GBA): Bob Duncanson thanked many participants on the GBA board from Sans Souci including Rupert Kindersley (GBA President) and Eric Armour (GBA Webmaster). Bob provided an update on several of the GBA initiatives this year on behalf of the member associations that includes the SSCA. Bob wanted to make sure rate payers were aware of the changes this year to the MNRF dock and boathouse permits process. Bob also talked about the proposed elimination of the seasonal rate class which could result in significant increases to member hydro rates. The GBA on behalf of their member associations is taking an aggressive stance with Hydro for better cost management. Bob went on to talk about MPAC evaluations on small islands. He reminded members to study the evaluations closely. On the topic of the Wiiky Land Settlements, Bob gave an update on the progress of the negotiation and the GBA’s direct participation. Bob gave the audience a background on the Wiiky Land Claim. Bob also talked about the GBA and local associations support of the French River pictographs. Lastly, Bob talked about the emerging issue that the GBA is monitoring on possible Nobel groundwater contamination. Bob did also talk about the next 100 years of the GBA and the recent Symposium that has created the concept of the Guardians of the Bay.

FRIENDS OF THE MASSAUGA PARK: Nancy Christie gave an update on the fundraising underway to rebuild the rangers station and the upcoming music event.

OTHER BUSINESS: MOTION: To approve actions taken by the SSCA Board of Directors during the past year; seconded by John Hamilton. Motion passed with no opposition.

VOLUNTEER THANKS: Eric Armour thanked the Members of the Board, volunteers and those that make the association a big success. Eric also mentioned that Canada Day was a huge success with several activities that attracted multiple generations.

CLOSING COMMENTS: Sandy Phillips pointed out the lack of an update at the AGM from the Tennis Committee. Eric Armour made the commitment to ensure that they would be included at Next Year’s AGM with an update as this has been missed in previous years as well.

MULTI-SPORT COURTS: Eric Armour asked for the member support for the Sport Court. MOTION: to approve the go ahead of a multi-sport court with no draw on construction funding from the SSCA by Eric Armour, seconded by Peter Hatcher. Motion passed with no opposition.

FRED SCHWEITZER: MOTION: to recognize his algorithm, coding and hard work by Wally King, seconded by Rupert Kindersley, Motion passed with no opposition.

MEETING ADJOURNMENT: MOTION: Eric Armour put forward a motion to adjourn, seconded by Rupert Kindersley. No one opposed. The meeting adjourned at Noon, attendees were invited to attend the members lunch.

2016 Annual General Meeting – July 23, 2016, 10:00am
THE ANNUAL GENERAL MEETING (AGM) OF THE SANS SOUCI AND COPERHEAD ASSOCIATION (SSCA)
Held at the Community Center, Frying Pan Island, July 23, 2016, at 10:00 am

Directors Present: Irene Chambers, Stuart Hatcher, Sue Herbold, Bert Leverance, Holly Loell, Gregg Scott, Isabel Treichel, Paul Treichel. Absent: Naomi Campbell, Alicia Campbell, Bill Mooney, Patrick O’Kell, Fred Schweitzer.

Bert Leverance, SSCA Board President, chaired the meeting; Isabel Treichel, SSCA Board Secretary, acted as Secretary. Sixty-six persons signed the attendance sheet.

MINUTES OF THE MEETING

The chair welcomed attendees to the 113th AGM of the SSCA.  Notice for the meeting had been provided to the membership in the 2015 Yearbook, distributed in spring, 2016, and a reminder of the meeting was sent to members via e-mail prior to the meeting.  The agenda items for the meeting were featured in a PowerPoint presentation created by the Chair and Board members.  The slides accompanying the agenda will be posted in the SSCA website.

2015 AGM MINUTES:  The minutes from the 2015 AGM were distributed to the Association members by e-mail prior to the meeting. (The 2016 yearbook listed on motions from the 2015 AGM.)

MOTION: to approve the minutes of the 2015 AGM by Isabel Treichel, seconded by Sue Herbold; motion carried with no one opposed.

TREASURER’S REPORT: Al Stratton summarized the financial report for 2015. The full report is filed with the minutes of this meeting.

MOTION:  by Jamie Westaway, second by Penny Pepperell, to approve the report.  Motion carried with no one opposed.

MOTION: by Al Stratton, seconded by Gregg Scott, to approve the Auditor’s report from Kreston, GTA, for 2015; motion passed with no one opposed.

PROPERTY COMMITTEE REPORT:  Stuart Hatcher reported that work on the deck in front of the dockhouse would begin soon. Replacement of the schoolhouse roof will occur in fall, approximate cost is expected to be around $10,000 and bids for the project are being sought.  The staff  (Brad Carmichael, Steve James) has done an excellent job keeping the property in good condition.

Planning for the new Community Center is on hold until there is resolution on the sale of Henry’s.

ENVIRONMENT COMMITTEE:  Sue Herbold summarized Environment Committee activities.  She alerted the membership to the serious problems presented by phragmites, showed a sample of this invasive species to the attendees, and urged members to be alert if phragmites are found and to communicate this information and take steps to eliminate them.

Please note: Samples for water testing must be submitted in Parry Sound on Mondays only and samples must be there by noon.  The SSCA will take samples to Parry Sound on August 8.

MEMBERSHIP COMMITTEE:  Gregg Scott reported that membership is down from last year (378 vs. 405 full memberships, 9 Associate memberships).  He encouraged members to connect with neighbors and friends and encourage them to take out memberships.  He encouraged members to use the electronic payment option.

FIRE AND SAFETY: Bert Leverance summarized information concerning fire zones.  The committee determined that outdated flares can be taken to the OPP for disposal.

PROGRAM COMMITTEE: Holly Loell reported that the Day Care program now runs from 10 am – 3 pm; the program will continue through August 26. The average daily attendance is nine. She summarized the other SSCA programs: Yoga, Book Club (26 attendees at the last session), Church on the Rock, Sailing club..   A volunteer is needed to take over the Regatta next year.  The final potluck this year is on August 13.

NOMINATIONS:  Sue Herbold announced the selection of Al Stratton to replace David Ashley as Treasurer.

MOTION:  to approve the appointment of Al Stratten as Treasurer, by Eric Armour, second by Nancy Westaway; Motion passed with no one opposed.

GBA:  Two zoning issues (Florence Island and Macey Bay) are to be deliberated by the OMB in the next year.  The GBA opposes development plans and seeks support of their position from the SSCA.

MOTION: to support GBA in its opposition to development of Macey Bay, by John Pepperell, seconded by Sue Herbold, passed with no one opposed.

There were brief presentations by Bob Duncan (GBLT) and David Sweetum (GBA Forever).

TOA:  David Ashley reported that a draft of the Official Plan (OP) is available on the township website and there will be a public meeting on the OP on August 19 at 10:00 am.  New property assessments from MPAC were mailed on July 11, the average increase will be phased in over 4 years.

Gary Joice, the municipal bylaw enforcement officer, spoke briefly about his duties.

OTHER BUSINESS:

MOTION:  By Bertie Liverance, seconded by Jamie Westaway, to approve actions taken by the SSCA Board of Directors during the past year; passed with no one opposed.

The meeting adjourned at 11:45 am; attendees were invited to attend the members lunch.

Click here for a copy of the 2016 Financial Report.

 

2015 Annual General Meeting – July 25, 2015, 10:00am

THE ANNUAL GENERAL MEETING (AGM) OF THE SANS SOUCI AND COPERHEAD ASSOCIATION (SSCA)

Held at the Community Center, Frying Pan Island, July 25, 2015, at 10:00 am

Directors Present: David Ashley, Naomi Campbell, Irene Chambers, Stuart Hatcher, Sue Herbold, Bert Leverance, Holly Loell, Patrick O’Kell, Carolyn Sherk, Isabel Treichel, Paul Treichel . Absent, Alicia Campbell, Bill Mooney, Fred Schweitzer, Gregg Scott.

Bert Leverance, SSCA Board President, acted as Chair; Isabel Treichel, SSCA Board Secretary, acted as Secretary for the meeting. Seventy members signed the attendance sheet.

MINUTES OF THE MEETING

The chair welcomed attendees to the 112th AGM of the SSCA. Notice for the meeting had been provided to the membership in the 2015 Yearbook, distributed in spring, 2015, and a reminder of the meeting was sent to members via e-mail a month prior to the meeting. The chair declared the meeting to be regularly called with a quorum present and properly constituted for transaction of business.

The agenda items for the meeting were featured in a PowerPoint presentation created by the Chair and Board members. The slides accompanying the agenda are posted in the SSCA website.

2014 AGM MINUTES: The 2014 yearbook listed on motions passed at the 111th AGM, held on July 26, 2014. The 2015 Yearbook referred members to the full set of minutes on the SSCA website and several copies were posted in the room.

MOTION: Bruce Erickson moved approval, seconded by Sue Herbold; motion carried with no one opposed.

TREASURER’S REPORT: David Ashley, SSCA Treasurer, provided (via PowerPoint) a three-page summary of SSCA finances during 2014 with comparisons to 2013. Highlighted in the report were:

Operating revenues exceeded expenses in 2014 by $8680.

Membership dues are up by $2000 over the amount in 2013.

Yearbook expenses were up $2000 and advertizing revenue was flat. (The negative trend has been reversed in 2015.) Daycare revenue was up, Regatta revenue was up due to more sponsorships and expenses were down. Property expenses were little changed from 2013.

Donations to the Community Centre fund and to the Contingency Fund were up slightly.

MOTION: Sue Herbold moved for acceptance of the report, second by Wally King; motion passed with no one opposed.

ISLAND ODYSSEY: Peter Conacher presented an interesting summary describing the origins of the Island Odyssey.

DOCK HOUSE AND COMMUNITY CENTER PROJECT. Stuart Hatcher spoke on the history of the SSCA property and its buildings, as an introduction to a discussion of plans for a new community center and the progress so far. The MacNamara house has been demolished and the site cleared. Currently, fund raising has reached about 25% of the goal.

ENVIRONMENT: Carolyn Sherk reported that the environment day was a great success with 60 adults and 15 children in attendance. She called for volunteers to help control phragmites.

MEMBERSHIP: Bert Liverance reported that membership is steady, and he led a brief discussion on the benefits that membership provides.

FIRE AND SAFETY: Bert Liverance described the new (in 2015) contract with Northern 911 for responses to fire problems. Fire zones have been redefined and 42 SSCA members (with fire pumps) have volunteered to serve as first responders. The defibulator in the dock house is operational.

PROGRAMS: Holly Loell identified the various SSCA programs—yoga, sailing, bridge, church on the rock, day camp. The 2015 regatta is set for Saturday, August 1.   A volunteer is needed to run the Regatta in 2016. Sue Herbold said that the next potluck was on August 8, with an international theme.

MOOSE DEER POINT NURSING STATION. Connie Foster, nurse at the station, described the services that are available to resident of the area. Cloe Smith, also from the facility, gave a brief presentation about ticks and Lyme’s disease.

GBA and GBLT: There were short presentations by Bob Duncanson and Bill Lougheed on activities in their respective organizations.

TOWNSHIP OF THE ARCHIPELAGO: John Pepperell reported that the 10 year official review was underway, that there were no further developments regarding the changes in funding for OPP services to the Archipelago, and that the usage of the garbage sites was being further evaluated.

OTHER BUSINESS:

Bert Liverance thanked board members and volunteers for their help in making the past year a success, and urged attendees to volunteer to help in the future.

Attendees at the AGM showed great concern upon hearing of Ted Christie’s recent stroke, and his ongoing recovery. They wish to convey to him their heartfelt thanks and appreciation for all of his hard work on their behalf over more than eleven years as councilor of the Township of the Archipelago. Furthermore, they wish to offer their full support to Nancy through these difficult times and unanimously express their hopes for further improvements in Ted’s condition, leading to a full recovery.

MOTION: Bert Liverance moved, and Eric Armour seconded, approval of actions take by the SSCA Board of Directors during the past year. The motion carried with no one opposed.

MOTION: The motion to adjourn was approved.

After the meeting and luncheon, members were invited to attend the rededication of the Champlain Monument.

Click here for a copy of the 2015 Financial Report.

2014 Annual General Meeting – July, 26 ,2014

Click here for a copy of the MINUTES OF THE 2014 ANNUAL GENERAL MEETING (AGM) OF THE SANS SOUCI AND COPPERHEAD ASSOCIATION (SSCA). Click here for a copy of the attendees of the AGM for 2014.

Click here for a copy of the 2014 Financial Report.

2013 Annual General Meeting – July, 27 ,2013

ssca agm pres

Click here for a copy of the presentation provided at the 2013 Annual General Meeting held on Saturday July 27.

MINUTES OF THE 2013 ANNUAL GENERAL MEETING (AGM) OF THE SANS SOUCI AND COPPERHEAD ASSOCIATION (S.S.C.A.)

Held at the Community Centre, Frying Pan Island, July 27th 2013 at 10 am.

Directors Present: Bert Liverance, David Ashley, Naomi Campbell, Barb Czerny, Carolyn Singer, Helen Notzl, Gregg Scott, Peter Storms, Stuart Hatcher, Susan Herbold, Paul Treichel, Fred Schweitzer,

Absent: Chris Goulding, Craig Losos, Natalie Scott

CHAIR, SECRETARY AND CONSITUTION OF MEETING

Bert Liverance, President, acted as Chair and Secretary.

The Chair & President welcomed all attendees to the 110th Annual General Meeting of the Sans Souci and Copperhead Association. As a Notice of the Meeting had been provided to the membership in the spring of 2013, the Chair declared the meeting to have been regularly called and properly constituted for the transaction of business.

The agenda items of the AGM were featured in a PowerPoint presentation created by the S.S.C.A directors.  Following the AGM, the presentation will be posted on the S.S.C.A. website.  Bert Liverance reminded us of our wonderful community and the organizations that are working together to help protect and preserve Georgian Bay.

MINUTES OF THE 2011 ANNUAL GENERAL MEETING

The minutes of the Annual General Meeting held on July 28, 2012 were included in the S.S.C.A. 2013 Yearbook. A motion was made to approve the minutes in the 2013 yearbook. No amendments were suggested to the minutes. Motion carried.

TREASURER’S REPORT

David Ashley, Treasurer for the S.S.C.A. referred to the financial statements for the year ending December 31, 2012. These statements were provided to the membership in the spring and will be posted following the AGM on the S.S.C.A. website.

David Ashley moved that the financial statements as presented at the 2013 AGM be approved. Motion carried. He also moved that the SSCA annual dues be increased to $165 per year to compensate for the increased GBA dues and cost adjustment since the last dues increase. Motion carried.

PROPERTY COMMITTEE REPORT

Stuart Hatcher, Chair of the Property Committee, walked through a history of the S.S.C.A. property and structures. He then talked about present condition of the structures, the activities using the property and the demographics of our members.  Stuart recommended that the Property Committee begin a process to analyze the S.S.C.A. property. The Guiding Principles of the analysis are: the structure(s) should be 1) Low Maintenance, 2) Multi-purpose, 3) Multi-generational – structure designed to last 5-10 decades, and 4) Portion of funds raised put in trust for ongoing maintenance. The Process will be transparent, democratic and inclusive. There will be two Committees: Survey Committee and Fund Raising Committee. The Committee will have a Town Hall and Surveys to determine member’s desires and present the findings in 2014.

Stuart moved that members grant the Property Committee the authority to expend contingency funds for planning after due process including establishing member’s consensus and funding interest. The S.S.C.A. board will review the survey results to give approval to expend funds for planning. The Property Committee will present the results at the 2014 S.S.C.A. AGM. Motion carried.

ENVIRONMENT COMMITTEE

Carolyn Singer, Chair of the Environment committee presented a report on water levels. We have seen 13 years of lower than average water levels on Georgian Bay. Levels were 73cm below average in January (42cm lower than 2012). Heavy rains and snowmelt boosted water levels by 24cm in April and another 13cm in May (3cm below last year’s level but 50cm below long-term average). Currently water levels are below their all-time average but are just above Chart Datum.

The International Joint Commission report released this spring recommended that Canadian and United States governments increase water levels by as much as 25cm over a 10 year period (considering structures in St. Clair River). Climate change has been determined to be the most significant issue (in addition to problems caused by dredging and erosion in Lake St. Clair River). Fluctuating water levels usually benefit wetlands, but the Bay levels have dropped so far for so long that they’ve cut off fish access to about a quarter of Georgian Bay’s wetlands (Pat Chow-Fraser –  McMaster University).

Georgian Bay Forever is raising funds to complete an Economic Impact Study to measure the financial impact of low water levels. Members are encouraged to donate.

Carolyn then shared water quality results.  SSCA volunteers completed water testing in 2010 and 2011 and water quality was found to be very good at all sample locations. Volunteer water testing continues to be completed by the Township of the Archipelago (TOA) at several locations across the Bay (including Sans Souci, Woods Bay and the South Channel).

Members are encouraged to take advantage of free drinking water testing provided by the Ontario government! Test bottles are available at the Dock House. Samples will be boated into Parry Sound. The sample must be taken on the same day! Please drop off samples in the fridge at dock house for pick-up.

Lastly Carolyn shared the TOA Gypsy Moth Study. Since 2003, volunteers in the TOA have assisted Bio forest Technologies with a study to monitor gypsy moth populations. The TOA numbers trapped in 2012 were found to be up 12% from the prior year to the highest levels since 2003, but the company advises that there was no real defoliation apart from a few hot spots.

COMMUNICATIONS COMMITTEE

Naomi Campbell, Chair of the Communications Committee presented a report on the new S.S.C.A Web site. She also announced the Yearbook was sent to members on time this year. Based upon feedback from members we are going to limit the number of emails we send to members.

MEMBERSHIP COMMITTEE

Gregg Scott, Chair of the Membership Committee presented a report on membership.  We have approximately 450 members.

FIRE & SAFETY COMMITTEE

Fred Schweitzer, Chair of the Fire & Safety Committee shared the Public Health Providers in our area including the phone number, location, days of operation and hours. He recounted a good experience at a Nursing Station. There are first aid supplies in the Dock House including a back board and defibrillator. The defibrillator will talk you through its operation.

The Fire Procedures for 2013 are inclusive from 24/7 Victoria Day to Thanksgiving. The phone for the Fire Coordinator is 705 346-1333. When you call provide your name, phone/cell # and island location including fire zone. After you call the S.S.C.A. Fire Coordinator phone the Ministry of Natural Resources at 705 564-6056. The Fire Coordinator will call those in applicable fire zone, Henry’s and LeBlanc’s.

PROGRAM COMMITTEE

Holly Loell, Chair of the Program Committee, presented a Day Camp update. The busy time is starting now, so camper numbers should be increasing steadily. The Day Camp will have great themed weeks that include last weeks Nature Week, where the Georgian Bay Biosphere Reserve education coordinator came to talk about endangered species, played games & brought a live fox snake. Pirates Week included a sailing expedition on a 33’ Nonsuch was a huge success! There are many more exciting themed weeks ahead… such an amazing opportunity for the SSCA Kids!

She shared that there are other great programs & events include: Yoga, Sailing Camp, Potluck Dinners, Book Club, Bridge Club, Paddling Group. Also, ‘In the Works’, we’re working on computer classes & Thai Chi, however the organizing of this has proven to be difficult, so we’ll keep working on this for next year. We’re planning bringing Boot camp back!

The SSCA 67th Regatta will be on Saturday, Aug 3rd, 2013. The rain date is Sunday Aug 4th. The Annual Arts & Crafts Show featuring Georgian Bay related paintings, crafts, photos, poetry & more begins 11:30 a.m. inside the Community Centre. Entries must be dropped off by 9:30 a.m. You can drop of items Friday evening between 5-7 p.m. There will be a Picnic Barbecue Lunch at 12 noon in front of the Community Centre. The Annual Regatta will begin at 12:30 p.m. and include all of your favorite events including: Swimming, Canoe Races, Egg Toss and more. Sponsors & Volunteers are needed. Please contact: Holly Loell at (705) 746-8263 hsloell@gmail.com.

NOMINATIONS COMMITTEE

Sue Herbold, Chair of the Nominations Committee, presented a slate of Nominees for the S.S.C.A. Board of Directors: Carolyn Sherk, Patrick O’Kell, Holly Loell, Isabel Treichel. She made a motion to approve all of the proposed nominees and give the S.S.C.A. board the authority to fill the remaining vacancies. Motion carried. She then shared a list of the S.S.C.A. committees and encouraged members to volunteer.

CLOSING

Bert Liverance made a motion to approve all Board Actions for the prior year. Motion carried. He then shared a slide remembering Dave Chantler and Peter Harman. Bert then said thank you to all of the SSCA Volunteers, SSCA Staff, and SSCA Members. We would not be the community we are without you. He moved that the meeting be closed. Motion carried.

After our meeting we had guest presenters from Georgian Bay Forever and Stop the Drop.

GEORGIAN BAY FOREVER (GBF)

David Sweetnam, Executive Director GBF & Georgian Baykeeper, advocated a comprehensive system wide approach “the possibility of operating regulation structures to benefit the Great Lakes-St. Lawrence River system as a whole to keep the entire system within observed historical extremes on all lakes under more extreme climate conditions in the future.” The challenges are: it costs money with no upside in terms of potential private-public partnerships and future revenue streams, such as hydroelectric projects have provided in the past. Therefore we need to know the economic impact of inaction. GBF’s economic impact study picked-up as the inaugural bi-national project. It will be conducted by the Mowat Centre at the University of Toronto is leading the study.

STOP THE DROP

Colin Dobell, Executive Director of Stop the Drop, shared the mission of Stop the Drop, ”To establish online-community-based public engagement efforts around the Great Lakes in support of effective long-term action on water levels.” The Phase One Objective of Stop the Drop is to have 15,000 – 20,000 participants by end of summer 2013 including all Bay-users – cottagers (all ages), boaters, renters, occasional users, and shoreline users. We will engage the Public in this issue and continuously gather facts/perspectives from diverse players: Self-paced education, dialogue “stand up and be counted” and mobilization via a “Ladder” of activities.  The goal is to make “Public Opinion” visible and unavoidable to Leaders. Our information will be made available to all “advocates” including: numbers of folks who care, demographic breadth or “carers”, diversity of user type and usage site, and provide visibility where they vote (each level of government)

Click here [SSCA – Financial Statement – Dec 2013] for a copy of the 2013 Financial Report.


Draft Minutes of Meeting
SSCA AGM-July 28, 2012

Directors Present: Bert Liverance, Barb Cerny, Sue Herbold, Paul Treichel, , Eric Armour, Fred Schweitzer, Peter Storms, Gregg Scott
Absent: Chris Goulding, Craig Losos, Nancy Powis, Helen Notzl, Stuart Hatcher, Carolyn Singer, Natalie Scott, David Ashley
SSCA Advisory Board present : John Seagram, Bill McNeill, Sandy Phillips, Ted Christie, John Pepperell, Penny Pepperell, Bob Lee, Sandy Boyd
Absent: Rupert Kindersley

1.Minutes Approved – last year’s AGM ( July 23, 2011)

2. Treasurers Report
– Sue Herbold presented financials which were approved ( report attached)
– David Ashley investigated using paypal for members to pay dues. Will cost $500 setup fee plus 3% user fee. No one present wanted to proceed given these costs.

3. Property
feedback about new staff is excellent
roof on Dockhouse done mid July by Chris Goulding and others

4. Environment
-Eric Armour attended the IJC (International Joint Commission reporting on water levels) where there were 1500 attendees (July 16th)
water level in Georgian Bay has dropped 23 em since 1960s due to:
Isostatic adjustment (geological phenomenon)
-Climate change
-Dredging of shipping channels in St Clair River
-Recent study by Upper Great Lakes Study Board (International Joint Commission) did not recommend implementing multi-lake regulation due to: high costs, environmental concerns and uncertainty about effects of climate  change
-Study recommended creating advisory board to administer management strategy for entire Great Lakes – St. Lawrence River system
comments can be mailed or submitted online be1:ore ::~ ·L 2D”j 2·
-SSCA members encouraged to provide comments . Eric Armour will provide template to do so by end August
-No water testing will be completed in 2012 by SSCA as levels in past 2 years did not show reason for concern and Township of Archipelago will continue their water testing program (e-coli and coli form)
tap water testing planned for Aug 13th( eblast with details to follow)

5. Communications
yearbook was late due to finalizing advertising ( has increased over past year)
– Naomi Campbell to join Board and work with Peter Storms

6. Membership
current members 450
everyone should encourage new members ( brochures in Dockhouse)

7. Fire and Safety
– Fire demonstration cancelled as all MNR hands needed on standby due to extreme threat of fire. Show of hands indicated members would like to reschedule for next year.
-Fred Schweitzer compiled list of where all medical help is available ( to post on website and include in Directory at the front, adding Telehealth Ont number
defibrillator should be identified as such and NOT an AED (as most don’t know what this stands for) and all first aid equipment to be kept in the room beside kitchen in Dockhouse with a large red sign on door. Will remain unlocked at all times.
those wanting to purchase their own should contact Parry Sound EMS for recommendation (approx $2000)

B. Programs
Natalie Scott was away however all running smoothly
-Day Camp having a successful year
spots still available for Aug 8-15 Sailing Camp
– Pot Luck numbers increasing and jazz band huge success
-$850 raised in the latest desert auction to be used to fund extras
next one is Aug 11th Mexican Fiesta theme
– Regatta organized by Greg Cunningham who is looking for a replacement for next year
thanks to Dennis Hauk and George Webster for food and drink donations

9. Nominating Committee
-3 nominations to Board approved: Naomi Campbell to join Communications, Gregg Scott to continue on Membership , Peter Storms to continue on Communications

10. Committees
need new volunteers to help on various committees- will use Facebook to try and recruit (Natalie)

11. Ward 4
Penny Pepperell chaired ad hoc committee last year to assess how the SSCA should deal with municipal election candidates.
The committee recommended :
the Association continue to endorse candidates for municipal office.
the Board should make a concerted and public effort to encourage people who may be thinking of running to come forward and discuss their candidacy with a view to gaining the Association’s endorsement.

the Board should hold all-candidates meetings and otherwise provide the means by which all the candidates can address the members of the Association.
::Municipal election in two years • If you are thinking about running contact pennypepperell@ rogers.com

12. ToA
Ted Christie provided the following information:
Deerhorn Conference not happening this year due to lack of interest. Possibly 2013.
-Parry Sound hospital has introduced fast tracking for non emergency patients- from Mon-Fri (noon-4pm) there is now a separate waiting area and these patients will be dealt with separately from emergency (should reduce  waiting times)
-Increasing bear issues this year with a lot of break ins on Mclaren Island due to bears that are starving
reduced funding of MNR means cottagers will likely have to pay to have bears dealt with -by-law passed to ban feeding of bears ($5000 fine)
concern raised about having no waste disposal open 2 days a week i.e. tues closed everywhere). Ted Christie and Rick Zanussi to review rotating closures so at least one is open.

13. Remy Leblanc– collection took place to help replace $1800 in lost ice cream from boat accident ( eblast to all SSCA members to follow)

14. Other
– Nancy Bowen highlighted efforts of Derek Bowen in setting up webcam at their cottage for all to view the Bay during winter. Will continue this year with additional info about water levels. All appreciate the effort and thanked Derek Bowen.
– Peter Hatcher suggested we make improvements to Dockhouse using Ray Murakami and Ann Johnston ( SSCA members, design team).
member questioned whether there was a strategy in place for the buildings on the property-Bert Liverance stated that it has been undecided due to cost involved and dissension on how to proceed.

 

Motion carried to close the July 28th, 2012 AGM.

 

2012 FINANCIAL STATEMENT